ELD365 is committed to protecting your privacy. This Privacy Policy explains our practices regarding the collection, use and disclosure of information that we receive when you use our Services. This Privacy Policy applies only to those websites, services and applications included within "Services" and doesn't apply to any third-party websites, services or applications, even if they are accessible through our Services or the practices of companies that we don't own or control or people we don't manage.
When you create an Account we'll collect certain information that can be used to identify you, such as your name, phone number, email address, and office addresses ("Personally Identifiable Information" or "PII"). We may also collect certain information that is not PII because it cannot be used by itself to identify you, such as your DOT number, carrier name and cycle rule. Further, we receive and store any other information that you knowingly provide to us.
When you sign up for our Services or otherwise make an inquiry to us about the Services, you will be asked to provide us with certain PII about yourself such as your first name, last name, email address, phone number, company name, address, and DOT number, and signature. You may also be required to provide your credit card information, should you decide to subscribe to the Services.
We collect certain information through the use of "cookies," which are small text files that are saved by your browser when you access our Services. We may use both session cookies and persistent cookies to identify that you've logged in to the Services and to tell us how and when you interact with our Services. We may also use cookies to monitor aggregate usage and web traffic routing on our Services and to customize and improve our Services. Unlike persistent cookies, session cookies are deleted when you log off from the Services and close your browser. Although most browsers automatically accept cookies, you can change your browser options to stop automatically accepting cookies or to prompt you before accepting cookies. Please note, however, that if you don't accept cookies, you may not be able to access all portions or features of the Services. Some third-party services providers that we engage (including third-party advertisers) may also place their own cookies on your browser. Note that this Privacy Policy covers only our use of cookies and does not include use of cookies by such third parties.
In the event that we send you any offers for services or products provided by our partners or affiliates or you click a link to one of our partners' or business affiliates' or other third parties' websites or services, such partner, affiliated business or other third party may also transmit cookies to your browser or device. This Privacy Policy does not cover the use of cookies by any third parties, partners or business affiliates, and we are not responsible for their privacy policies and practices.
Our servers automatically record certain information about how Account holders, and any other End Users, ("Users") use our Services (we refer to this information as "Log Data"). Log Data may include information such as a User's Internet Protocol (IP) address, browser type, operating system, the web page that a User was visiting before accessing our Services, the pages or features of our Services to which a User browsed and the time spent on those pages or features, the links on our Services that a User clicked on, driving logs entered into the Services, documents uploaded to the Services, messages exchanged on the Services and other statistics. We use this information to administer the Services and we analyze (and may engage third parties, such as Google Analytics, to analyze) this information to improve and enhance the Services by expanding their features and functionality and tailoring them to our Users' needs and preferences. To learn more about the privacy policy of Google Analytics, click here, and to learn how to opt out of that service click here. We may use a person's IP address to fight spam, malware and identity theft. We also use the IP Address to generate aggregate, non-identifying information about how our Services are used.
Location Information. In some cases we collect and store information about where you are located, such as by converting your IP address into a rough geolocation or through GPS or wireless network triangulation. We may use location information to improve and personalize our Services for you (for example, by helping you complete your driving logs).
Communications and Offers. We may communicate with you via email or through the Services. For example, we may send you promotional email offers on behalf of other businesses, or email you about the use of the Services. Also, we may receive a confirmation when you open an email from us. This confirmation helps us make our communications with you more interesting and improve our services. If you do not want to receive email communications from us, please indicate your preference by emailing support@eld365.com.
We will not share any PII that we have collected from you except as described below:
Information Shared with Our Service Providers. We may engage third party service providers to work with us to administer and provide the Services. These third-party service providers have access to your PII only for the purpose of performing services on our behalf and are expressly obligated not to disclose or use your PII for any other purpose. For example, we may use a payment processing company to receive and process your credit card transactions for us. Unless we tell you differently, our service providers do not have any right to use the PII or any of Your Data that we share with them beyond what is necessary to assist us.
Information Shared with Third Parties. We may share aggregated information and non-identifying or de-identified information with third parties for industry analysis, demographic profiling and other similar purposes. We share your driving logs and documents only with your consent (e.g., with those user you connect with on the Services or share Your Data with via email or fax from the Services).
Information Shared with Affiliated Businesses and Partners. In certain situations, businesses or third party websites with whom we've partnered or affiliated with may sell or provide products or services to you through or in connection with the Services (either alone or jointly with us) or we may provide the Services in connection with such partner or affiliated business' other products and services. In the event that you are receiving products or services from one of our partners or affiliated businesses, we may share Your Data and/or your PII for such services to be provided. For example, we may partner with a business who needs access to your driving data and your PII in order to provide you with certain fueling or insurance services, or we may partner with a reseller of our products and services from whom you are receiving other products and services.
We have no control over the policies and practices of third party websites or businesses as to privacy or anything else, so if you choose to take part in any transaction or service relating to a partner or affiliated website or business, please review all such business' or websites' policies and any agreements between you and such affiliated website, partner or business.
If you authorize us to, consent to us to, or otherwise select or use a third-party service for which we deem it necessary to share your PII or Your Data with a third-party, affiliated business or partner through the Site or the Services, we may share your PII or Your Data.
Further, if you authorize or consent to a third party's receipt Your Data or your PII, we may rely on a representation from that third party that you have authorized such third party to receive Your Data or your PII.
User Profiles and Submissions. Your user profile information contains your name, location, email address and phone number associated with your Account and profile ("User Profile Information"). This User Profile Information may be displayed to other users, such as Fleet Users, with whom you connect. Your name and User Profile Information may also be displayed to others when you send messages through the Services. We do not control the policies and practices of any of our users, Fleet Users or any other third party sites or services.
Information Disclosed in Connection with Business Transactions. Information that we collect from our users, including PII, is considered to be a business asset. As a result, if we go out of business or enter bankruptcy or if we are acquired as a result of a transaction such as a merger, acquisition or asset sale, your PII and Your Data may be disclosed or transferred to the third-party acquirer in connection with the transaction.
Information Disclosed for Our Protection and the Protection of Others. It is our policy to protect you from having your privacy violated through abuse of the legal systems, whether by individuals, entities or government, and to contest claims that we believe to be invalid under applicable law. However, it is also our policy to cooperate with government and law enforcement officials and private parties. Accordingly, we reserve the right to disclose any information about you to government or law enforcement officials or private parties as we, in our sole discretion, believe necessary: (i) to satisfy or comply with any applicable law, regulation or legal process or to respond to lawful requests, including subpoenas, warrants or court orders; (ii) to protect our property, rights and safety and the rights, property and safety of third parties or the public in general; and (iv) to prevent or stop activity we consider to be illegal or unethical.
We take reasonable measures to protect the information that we collect from or about you (including your PII) from unauthorized access, use or disclosure. Please be aware, however, that no method of transmitting information over the Internet or storing information is completely secure. Accordingly, we cannot guarantee the absolute security of any information.
We keep the Personal Information you have given us for at least as long as you maintain your account with the Services. Keep in mind, however, that even if you delete your account, we may retain your Personal Information in conformance with our data retention policy, under which we may reasonably retain such information to comply with laws, prevent fraud, resolve disputes, troubleshoot problems, assist with any investigations, enforce our TOS, and take other actions otherwise permitted by law.
Our Services may contain links to other websites and services. Any information that you provide on or to a third-party website or service is provided directly to the owner of the website or service and is subject to that party's privacy policy. Our Privacy Policy does not apply to such websites or services and we're not responsible for the content, privacy or security practices and policies of those websites or services. To protect your information we recommend that you carefully review the privacy policies of other websites and services that you access.
To update your Personal Information, or please login to our website or the apps available through the Apple App Store or Google Play, or contact us at support@eld365.com and notify us of what information is to be updated.
Your PII may be transferred to, and maintained on, computers located outside of your state, province, country or other governmental jurisdiction where the privacy laws may not be as protective as those in your jurisdiction. If you're located outside the United States and choose to provide your PII to us, we may transfer your PII to the United States and process it there. Your consent to this Privacy Policy followed by your submission of any PII represents your agreement to that transfer.
We reserve the right to modify this Privacy Policy from time to time. We will notify our members of relevant changes by posting a notice on our website. The most current version of this Privacy Policy will govern our use of your information, and will always be located at www.eld365.com/privacy. By continuing to use our Services, you agree to be bound by the revised statement.
Please contact us at support@eld365.com if you have any questions about our Privacy Policy.
Last Updated: October 28, 2017
